• Regular collaboration between gender equality bodies/departments and public procurement offices is in place

    The use of GRPP to address gender equality successfully also depends on the extent of regular and informed collaboration between gender equality bodies and contracting authorities. Such collaboration can take the form of consultation, whereby the contracting authority (automatically) involves gender equality bodies when initiating the public procurement cycle. Likewise, gender equality bodies reach out to the public authorities with their knowledge and advice about gender mainstreaming and how to apply GRPP at specific stages of the procurement cycle.

  • Capacity-building programmes, support structures and guidelines promote GRPP

    Legislation and strategies on GRPP are important tools to promote such public procurement and thus help to advance gender equality, but GRPP without adequate support structures remains a largely theoretical undertaking. Relevant support structures include capacity building, training and information materials that explain GRPP, its uses and its impact on gender equality, as well as mentoring/cooperation between public and third sector bodies (e.g.

  • Gender equality action plans or strategies mention public procurement / GRPP as a tool to promote gender equality

    A further aspect of GRPP is the extent to which national gender equality action plans refer to public procurement as a tool to promote gender equality. This can take many forms, but GRPP needs to be specifically mentioned when such strategies refer to gender mainstreaming and/or gender budgeting, for example. Example of gender equality action plans: The fourth action plan for equality between women and men of Brussels In Belgium, the city of Brussels has further developed the objective of GRPP in its fourth action plan for equality between women and men [1], notably by providing training on gender issues for procurement officers and producing a more accessible vade mecum for the central purchasing office of the city of Brussels.

  • Public procurement strategies cover GRPP or include gender equality as an objective

    GRPP is often subsumed under socially responsible public procurement (SRPP) strategies without being specifically referred to. However, when public procurement strategies include specific gender equality objectives, preferably at all stages of the procurement cycle, GRPP implementation does increase. Examples of public procurement strategies including gender equality as an objective In Spain, Barcelona’s sustainable public procurement objectives plan for 2020–2021 includes an objective to promote women’s employment.

  • Legal framework cross-references gender equality and public procurement

    Public procurement and the promotion of gender equality are often seen as two separate issues. General provisions on gender mainstreaming and/or gender budgeting make, at best, little or, at worst, no reference to GRPP. Laws that specifically mention the use of GRPP as a tool to promote gender equality not only provide legal certainty on its use (usefulness), but also give GRPP visibility and make the all-important and natural link between gender equality and public procurement.

  • Exclusion grounds

    The purpose of grounds for exclusion is to determine whether an operator is allowed to participate in the procurement procedure or to be awarded the contract. Several of the exclusion grounds set out in Article 57 of Directive 2014/24/EU and Article 136 of the financial regulation are relevant to GRPP: mandatory exclusion for people trafficking / child labour; non-payment of tax or social security;

  • Selection criteria

    Selection criteria may address legal capacity, financial and economic standing, technical ability (including experience) and professional skills and qualifications. Selection criteria should be tailored to the specific contract and should be proportionate to the requirements. However, many authorities apply a generic approach to selection and are reluctant to introduce new criteria. This may limit the extent to which GRPP selection criteria are applied.

  • Technical specifications

    Technical specifications set the mandatory requirements for the goods, services or works being purchased. They may be formulated by referring to standards, they may be performance based or they may use some combination of these approaches. Under the 2014 procurement directives, there is no explicit authorisation for specifications to address social characteristics, unlike award criteria and contract performance clauses. Despite this, when gender elements have been included in the subject matter of the contract, the specifications will also reflect this.

  • Tool 13: Template for a GRPP monitoring and reporting plan

    This tool can be used by contracting authorities to help with the development and application of GRPP contract performance conditions. This tool can be used by contracting authorities, policymakers and practitioners to develop a GRPP monitoring and reporting plan. This tool allows you to keep track of the specific GRPP commitments and targets that apply under a contract or framework.

  • Tool 12: Checklist for including GRPP contract performance conditions

    This tool can be used by contracting authorities to help with the development and application of GRPP contract performance conditions. This tool allows you to check that you have taken the correct steps to include GRPP conditions at each procurement stage. Pre-procurement stage Checkbox Discuss potential GRPP contract conditions (e.g. regarding gender balance in the delivery of the contract, equal pay or gender equality training of the contractor’s staff) with internal users / contract managers.

  • Tool 11: Bidders’ concepts to ensure the integration of gender aspects in supply chains

    This tool can be used by contracting authorities to ask bidders to develop a concept of how they will identify and address gender issues in the supply chain.Points are then awarded on, for example, how comprehensive it is, how feasible it is and how exhaustively it penetrates into the supply chain. It is particularly relevant in sectors in which bad working conditions are rife and there are no widespread or robust certification schemes.

  • Tool 10: Formulating GRPP award criteria

    This tool can be used by contracting authorities to formulate award criteria for GRPP. It contains sample award criteria that may be appropriate for you, depending on the subject matter of the contract. In each case, the award criteria should be further explained, ideally with examples of what you are looking for. These may be in the form of a non-exhaustive list, so that bidders are also free to come up with their own ideas that are relevant to the award criterion.