The European Institute for Gender Equality (EIGE)1 is organising a call for applications with a view to establishing a reserve list for the post of Gender Mainstreaming Officer with a statistical background.
The registration of applications will begin on 24 October 2023 and will close on 23 November 2023 at 13:30 Eastern European Time.
Based in Vilnius, Lithuania, EIGE is a decentralised agency of the European Union (EU) entrusted with specific objectives envisaged to contribute and strengthen the promotion of gender equality.
To achieve its goals, the Institute collects and analyses comparable and reliable information at EU level and develops appropriate methodological tools for the integration of gender equality into all EU policies. It fosters the exchange of good practices and dialogue between stakeholders and raises EU citizen awareness of this policy area by providing technical assistance to EU institutions, in particular the European Commission, as well as the authorities of the Member States.
In the course of its work to promote and strengthen gender equality, EIGE supports policy-makers with high quality research and comparable data relevant to their work.
Job profile and duties
Under the supervision of the Head of the Research and Policy Support Unit and working in close collaboration with other colleagues, the jobholder will support the Institute's activities in 1) the provision of technical assistance for the integration of a gender perspective in different policy areas and strengthening institutional capacity at various levels of the EU, and 2) gender mainstreaming related policy support, research and gender statistics.
The post requires a deep knowledge of gender equality policy and practical experience in implementation of gender mainstreaming, working with gender statistics and provision of technical assistance.
It demands a team player who is self-critical towards her/his own performance and who shares learning and information as part of a multicultural and multidisciplinary team.
The following tasks and activities are relevant to the duties of this post:
- Assist in the design, planning, implementation and monitoring of a new programme for the provision of policy support and technical assistance on gender mainstreaming to EU institutions and Member States, including procurement and contract management of external services;
- Engage in the planning and implementation of gender mainstreaming research, policy support and technical assistance activities and projects, including all aspects related to the management of contracted work, ensuring the highest standards and content quality;
- Contribute to the design and implementation of assigned statistical activities and projects, including statistical data collections, development of indicators and gender analysis, in the context of EIGE’s Gender Statistics Database and other gender mainstreaming projects;
- Contribute to the development of new methodologies, designed to improve consistency and reliability of sex disaggregated data, gender indicators and gender statistics;
- Run hands-on technical assistance projects, including development of targeted approaches, institutional transformation and capacity development materials, tools and trainings in cooperation with EIGE colleagues, external experts as well as contractors;
- Assist in mapping and monitoring stakeholders’ needs in relation to EIGE’s activities on gender mainstreaming policy support and technical assistance, and provide expert support to stakeholders on related matters;
- Prepare reports, briefing notes, responses to requests and presentations on gender mainstreaming and statistics related topics, including oversight of quality of deliverables provided by external experts as well as contractors;
- Organise and participate in meetings, workshops and events to support the Institute’s work on gender mainstreaming;
- Observe gender mainstreaming developments in the EU and investigate how gender mainstreaming is integrated into the policy/programme/budgetary framework;
- Carry out other tasks related to gender mainstreaming upon request from the Institute's stakeholders.
Formal requirements & selection criteria
To be considered eligible for selection, an applicant must, by the closing date of this call:
- have a university degree2 which corresponds to completed university studies attested by a diploma when the normal period of university education is four years or more, or have a level of education which corresponds to completed university studies attested by a diploma and appropriate professional experience of at least one year when the normal period of university education is at least three years;
- have a good command, both spoken and written, of at least two official EU languages;
- be a national of a Member State of the EU;
- enjoy full rights as an EU citizen;
- have fulfilled any obligations imposed by the national laws concerning military service, and
- be physically fit to perform duties.3
- At least three years of professional experience4 following the award of a diploma and at a suitable level corresponding to performance of tasks as defined in section 2;
- At least two years’ practical experience in gender mainstreaming and provision of technical assistance, including proven practical experience in designing and implementing workshops, and in-depth understanding of related key issues and processes;
- Working experience in gender equality and mainstreaming policy development, research or monitoring, which should be substantiated by a list in the applicant’s application form of publications and/or reports/policy papers that she/he has written, or contributed to, in English;
- Advanced knowledge of gender equality policies and gender mainstreaming strategies and methods and tools, including advanced understanding of developments in economics related to gender inequalities, gender budgeting;
- Proven record of work with official statistical data, gender and/or social statistics, databases and indicators at a national, EU and/or international level;
- Excellent analytical, facilitation and communications skills and ability to synthesize information;
- A very good command of English, the working language at the Institute;
- Excellent interpersonal and problem-solving skills, including ability to work with multiple stakeholders in a multicultural environment;
- Proven project management experience and evident organisational and administrative skills, including the ability to manage priorities, work under pressure and meet tight deadlines.
- Post-graduate qualification in (gender) economics, statistics and/or gender studies;
- Knowledge of EU institutional framework, policies and stakeholders related to economic governance, gender budgeting, gender mainstreaming and gender equality issues in general;
- Knowledge of developments in economics related to gender inequalities and the evaluation of gaps, existing gender statistics and indicators on an international level;
- Experience of working with international official data sets such as those provided by EUROSTAT or the UN and data analysis software;
- Experience of developing and applying policies and recommendations on work with gender mainstreaming, including institutional transformation, in government work.
The selection procedure includes the following steps:
- Only duly completed applications submitted electronically within the deadline will be taken into consideration.
- Each duly completed application will be examined with a view to establishing that the candidate meets all eligibility criteria.
- Eligible applications will be evaluated by the appointed selection committee based on selection criteria defined in this vacancy notice. Depending on the number of applications received, the selection committee may apply stricter requirements within the selection criteria noted above.
- The best-admissible candidates will be short-listed for interviews.
- Interviews and written tests will be in English.
- During the interview, the selection committee will examine the candidates' profiles and assess their relevancy for the post in question. On the day of the interview, candidates may also be required to undergo a competency assessment exercise.
- On the day of interviews, candidates will be requested to present originals and/or copies of documents detailing citizenship in particular a copy of identity card, passport or other official document specifying citizenship.
- If at any stage of the procedure, it is established that information in the application has been knowingly falsified, the candidate shall be disqualified from the selection process.
- Successful candidates will be included in a reserve list which will be valid for 12 months. The validity of this list may be extended. Each candidate will be informed by letter whether or not s/he has been placed on the reserve list. However, inclusion of candidates on the reserve list does not guarantee recruitment.
- EIGE’s Director will appoint the selected jobholder from the reserve list, taking into account a gender balanced, geographically diverse organisation.
The internal proceedings of the selection committee are confidential and any contact with its members is strictly forbidden. Soliciting on behalf of a candidate can lead to immediate disqualification.
For applications to be valid, candidates must complete an EIGE application form available on this page. It is to be forwarded electronically to firstname.lastname@example.org. The subject title should include the vacancy reference number.
Applicants are requested not to attach any supporting documents at this stage. Only candidates invited to an interview will be asked to present copies of documents for verification. Applications will not be returned to candidates but will be kept on file by the Institute in line with its data protection obligations.
Please note that the time between the closing date for the submission of applications and the end of the process to short list candidates for the interview may be several weeks.
Due to the large volume of applications only candidates selected for the interviews will be contacted.
Conditions of employment
The place of employment is Vilnius Lithuania. EIGE operates from a modern and fully computerised office space based in the city’s Old Town.
The jobholder shall work in a multicultural environment where social dialogue is considered very important. EIGE applies a participatory approach to its work and encourages an open dialogue between management and staff. Colleagues work closely together as much of the work is organised around cross-unit project teams. EIGE is committed to the principle of zero tolerance towards harassment at work.
Working time is based around flexitime and core working hours, as defined in the EU Staff Regulations. In addition to training opportunities, EIGE offers various support and well-being measures for staff members and their families such as contributions to schooling costs.
For reasons related to the Institute’s operational requirements, the chosen candidate will be expected to be available at short notice. A Contract Agent FG IV contract under Article 3a pursuant to the conditions of employment of other servants of the European Union shall be offered, subject to nine months’ probation. The duration of the contract will be three years and may be renewed.
Remuneration consists of the basic salary as well as various allowances5 depending on personal situation of the jobholder. For information, the current gross basic salary before deductions and the correction coefficient6 weighting of 90.7% for Lithuania, starts at approximately €3,943 for grade 13, €4,461 for grade 14 and €5,711 for grade 16, depending on years of experience. Salaries are exempt from national taxation and subject to tax at source. Deductions are also made for medical insurance, pension and unemployment insurance.
Independence & declarations of interest
The jobholder will be required to enter into a commitment to act independently in the public interest and to make complete declarations of any direct or indirect interests that might be considered prejudicial to his/her independence. Candidates must confirm their willingness to do so in their application.
The Institute applies a policy of equal opportunities in line with the formal requirements noted in section 3.1.
Applications are accepted without distinction on any grounds of gender, race, colour, ethnic or social origin, genetic features, language, religion or belief, political or any other opinion, membership of a national minority, property, birth, gender identity, disability, age or sexual orientation.
Moreover, EIGE is committed to promote diversity and inclusion in its working environment and organisational culture. This includes Reasonable Accommodation for applicants with a disability7.
If a candidate considers that s/he has been adversely affected by a particular decision, s/he can lodge a complaint under Article 90(2) of the Staff Regulations of Officials of the European Union and Conditions of Employment of Other Servants of the European Union, by writing to The Director, European Institute for Gender Equality, Gedimino Prospektas 16, Vilnius, Lithuania LT01103.
The complaint must be lodged within three months. The time limit for initiating this type of procedure (see Staff Regulations as modified by Council Regulation No 723/2004 of 22nd March 2004 published in the Official Journal of the European Union L 124 of 27th April 2004) starts to run from the time the candidate is notified of the act adversely affecting her/him.
Pursuant to Article 195(1) of the Treaty establishing the European Community and in accordance with the conditions laid down in the Decision of the European Parliament of 9 March 1994 on the Staff Regulations and the general conditions governing the performance of the Ombudsman’s duties, published in Official Journal of the European Union L 113 of 4 May 1994, it is also possible to write to: The European Ombudsman, 1 Avenue du Président Robert Schuman, CS 30403 67001 Strasbourg Cedex, France.
Protection of personal data
As the body responsible for organising the competition, the EIGE ensures that applicants’ personal data are processed as required by Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data, and repealing Regulation (EC) No 45/2001 and Decision No 1247/2002/EC. This applies in particular to the confidentiality and security of such data.
Personal data shall thus be processed solely for the purpose of the selection procedure.
Lithuania & life in Vilnius
Lithuania is a member of the Schengen Area and it borders Latvia, Belarus, Poland and the Kaliningrad region of Russia. Its western coastline - noted for its fine beaches, dunes and majestic pines - straddles the Baltic Sea.
Vilnius has an estimated population of just over 550,000 people. In addition to ample green spaces, it is beautifully situated on the banks of the river Neris, offering excellent opportunities for outdoor activities. Vilnius has impressive Baroque, Gothic, Renaissance and Russian architecture as well as one of Europe's largest medieval old towns, a UNESCO World Heritage site since 1994. It has been a university city since the Middle Ages.
Today it is the centre of the country's politics, business, science, culture and entertainment and it attracts an increasingly varied assortment of local and international events. The city centre of Vilnius is compact, clean and safe. In addition to hosting a number of international schools, Vilnius has a well-developed infrastructure and ambitious future plans.
The city is easy to get around, has a good standard of living and an excellent working environment. EIGE’s premises are situated in the Europe House on the main thoroughfare of Vilnius City, Gedimino Prospektas, with easy access to amenities, both leisure and educational.
Further information is available on Invest Lithuania's website.
1 Established by the European Parliament: See Council Regulation (EC) No 1922/2006 of 20 December 2006 (OJ L 403/9 of 30.12.2006).
2 Only qualifications issued by EU Member State authorities and qualifications recognised as equivalent by the relevant Member States authorities will be accepted.
3 Prior to recruitment, the successful candidate will be medically examined for the purposes of Article 12(2) (d) of the Conditions of Employment of Other Servants of the European Union.
4 Professional experience will be counted from the date on which the applicant acquired the minimum qualification for access to the profile in question. Only duly documented professional activity (i.e. remunerated employment or self-employment) is taken into account. Part-time work will be taken into account in proportion to the percentage of full-time hours worked. Periods of education or training and unremunerated traineeships are not taken into account. Fellowships, grants and PhDs can be counted as professional experience up to a maximum of 3 years. Any given time period can be counted only once (e.g. if the applicant had a full-time job and did freelance consultancy work in the evenings and weekends, the days spent on the latter will not be added to the period of the former). Freelance or self-employed applicants will be asked to provide either a practising certificate (or equivalent) or a copy of the entry in the relevant trade register, or any other official document (for example a tax document) showing clearly the length of relevant professional experience.
5 For example: expatriation allowance, household allowance, education allowance, dependent child allowance, etc.
6 The correction co-efficient is subject to a yearly update.
7 See EIGE’s Director’s decision 268/2022 on Reasonable Accommodation and the reference in the application form.