Programming Officer - Temporary Agent - AD7
5 year renewable contract
The European Institute for Gender Equality (EIGE)  is publishing a call for applications with a view to establishing a reserve list for Temporary Agents for the post of Programming Officer.
The registration of applications will begin on 1st December 2010 and will close on 12th January 2011 at 23:00 Eastern European Time.
Vacancy notice(.doc -187 KB)
Application form (.doc - 216 KB)
1. The role of the Institute
Based in Vilnius, Lithuania, EIGE is a regulatory agency of the European Union (EU) entrusted with specific objectives related to the contribution and strengthening of gender equality promotion.
To achieve its goals, the Institute shall collect and analyse objective, comparable and reliable information at Community level and develop appropriate methodological tools for the integration of gender equality into all Community policies. EIGE shall equally foster the exchange of good practices and dialogue between stakeholders and raise EU citizen awareness of this policy area by providing technical assistance to the Community institutions, in particular the Commission, as well as the authorities of the Member States.
In the course of its work to promote and strengthen gender equality EIGE will also strive to eliminate gender discrimination.
More information can be found on: http://www.eige.europa.eu.
2.Job profile and duties
Under the supervision of the Head of the Operations Unit, the jobholder will contribute substantially to the planning, monitoring, and evaluation of the implementation of the Institute's Work Programmes and other related activities of the Institute.
The Programming Officer will be involved in the following tasks and activities:
- to supervise and implement the strategic planning of the Institute's annual and mid-term work programmes;
- to develop objectives and strategies, supported by detailed action plans for specified areas of the Institute's activities;
- to supervise and monitor the use of financial resources and to recommend remedial action to be taken by management in case of deviations;
- to organise and ensure support to assigned project groups including minute taking as well as the preparation of documents and presentations for EIGE management;
- to carry out regular risk management and internal quality control in particular with respect to the achievement of anticipated outputs and outcomes;
- to supervise the commissioning of external evaluations;
- to manage and supervise outsourced work and contractors;
- to support colleagues in connection with the development of technical specifications, the preparation and launch of calls for tender as well as the evaluation and selection of proposals, and
- to maintain contacts and coordinate action (including consultation) with external stakeholders, partners and networks.
3.Qualifications and experience required
To be considered eligible for selection, an applicant must, by the closing date of this call:
- have a university degree which corresponds to completed university studies attested by a diploma when the normal period of university education is four years or more, or have a level of education which corresponds to completed university studies attested by a diploma and appropriate professional experience of at least one year when the normal period of university education is at least three years;
- have a good command, both spoken and written, of at least two official EU languages;
- be a national of a member state of the EU;
- enjoy full rights as a citizen;
- have fulfilled any obligations imposed by the national laws concerning military service, and
- be physically fit to perform duties .
- at least six years professional experience gained after the award of the relevant qualification and at a suitable level corresponding to performance of the duties as defined in Section 2.
- a demonstrable track record in strategic planning, project cycle management and progress monitoring.
- the ability to set priorities, quality management, analytical capacity, forward looking abilities.
- knowledge in matters related to procurement, particularly in an EU institution/agency context.
- the capacity to motivate, together with the ability to establish and maintain effective communication with colleagues.
- a good command of English which is the predominant working language at the Institute.
- evident problem solving and negotiation capabilities.
- strong organisational and administrative skills, including the ability to manage priorities, work under pressure and meet tight deadlines.
- work experience in an EU institution/agency.
- knowledge of EU policies related to gender equality and/or gender equality issues in general.
4.Selection procedure and application
The selection procedure includes the following steps:
- Only duly completed applications submitted electronically within the deadline will be taken into consideration.
- Each duly completed application will be examined with a view to establishing that the candidate meets all eligibility criteria.
- Eligible applications will be evaluated by the appointed Selection Committee based on selection criteria defined in this vacancy notice. Depending on the number of applications received, the Selection Committee may apply stricter requirements within the selection criteria noted above.
- The best-admissible candidates will be short-listed for interview.
- Due to large volume of applications, only candidates selected for the interviews will be contacted.
- Interviews will be held in English.
- During the interview session, the Selection Committee will examine the candidates' profiles and assess their relevancy for the post in question. On the day of the interview, candidates may also be required to undergo a competency assessment exercise.
- On the day of interview candidates will be requested to present , originals and copies of documents detailing citizenship, studies and professional experience, in particular:
- a copy of identity card, passport or other official document specifying citizenship;
- a copy of diploma certifying a required level of academic qualifications;
- documentary evidence of professional experience, clearly indicating starting and finishing dates.
Copies of these documents will be retained by the Institute.
- If at any stage of the procedure, it were established that information in the application has been knowingly falsified, the candidate shall be disqualified from the selection process.
- Successful candidates will be included in a reserve list which will be valid for 12 months. The validity of this list may be extended. Each candidate will be informed by letter whether or not s/he has been placed on the reserve list. However inclusion of candidates on the reserve list does not guarantee recruitment.
- The Director of the Institute will appoint the selected jobholder from the reserve list, taking into account the establishment of a gender balanced, geographically diverse organisation.
The internal proceedings of the Selection Committee are strictly confidential and any contact with its members is strictly forbidden. Soliciting on behalf of a candidate can lead to immediate disqualification.
For applications to be valid, candidates must complete an EIGE application form(.doc - 216 KB). It is to be forwarded electronically to eige [dot] hr [at]eige [dot] europa [dot] eu. The subject title should include the vacancy reference number.
Applicants are requested not to attach any supporting documents at this stage (e.g. copies of ID cards, diplomas, evidence of previous professional experience, etc). Only candidates invited to an interview will be asked to present copies of these documents for verification. Applications will not be returned to candidates but will be kept on the file by the Institute in line with its data protection guidelines.
Please note that the time period between the closing date for the submission of applications and the end of the process to short list candidates for the interview may take several weeks.
Due to the large volume of applications, the Institute regrets that only candidates selected for the interviews will be contacted.
5.Appointment and conditions of employment
The place of employment shall be Vilnius, Lithuania. For reasons related to the Institute’s operational requirements, the chosen candidate will be required to be available at short notice. S/he will be offered a temporary agent's contract under Article 2 (a) of the Conditions of employment of other servants of the European Communities and will be engaged at grade AD 7 subject to a six month probation period. The duration of the initial contract will be five years. The initial contract may be renewed.
The pay of the Community temporary agents consists of the basic remuneration as well as various allowances depending on personal situation of the jobholder. For information, the current gross basic salary of AD 7 (first step) before deductions and the correction coefficient weighting of 73.4% for Lithuania, is €5,463.30. The salary will be paid in the local currency: LTL. All remuneration is subject to a Community tax at source. Deductions are also made for medical insurance, pension and unemployment insurance. Salaries are exempt from national taxation.
6.Independence and declarations of interest
The job holder will be required to enter into a commitment to act independently in the public interest and to make complete declarations of any direct or indirect interests that might be considered prejudicial to his/her independence. Candidates must confirm their willingness to do so in their application.
EIGE applies a policy of equal opportunities and accepts applications without distinction on any grounds.
8.Protection of personal data
As the body responsible for organising the competition, the EIGE ensures that applicants’ personal data are processed as required by Regulation (EC) No 45/2001 of the European Parliament and of the Council of 18 December 2000 on the protection of individuals with regard to the processing of personal data by the Community institutions and bodies and on the free movement of such data (Official Journal of the European Communities, L 8 of 12 January 2001). This applies in particular to the confidentiality and security of such data.
Personal data shall thus be processed solely for the purpose of the selection procedure.