The European Institute for Gender Equality (EIGE) invites applications with a view to establishing a reserve list for a number ofunpaid trainees to work in one of the following respective areas: either (i) Communications or (ii) Gender Mainstreaming or (iii) Research, Statistics, Indices or (iv) Stakeholders and Networking.
The registration of applications will begin on 9th September 2011. There is no closing date for the foreseeable future.
Each placement is for a maximum of six months on the condition that the chosen candidate is able to secure financial support from a recognised institution. The Institute does not provide any financial support.
1. The role of the Institute
Based in Vilnius, Lithuania, EIGE is a regulatory agency of the European Union (EU) entrusted with specific objectives related to the contribution and strengthening of gender equality promotion.
To achieve its goals, the Institute shall collect and analyse objective, comparable and reliable information at Community level and develop appropriate methodological tools for the integration of gender equality into all Community policies. EIGE shall equally foster the exchange of good practices and dialogue between stakeholders and raise EU citizen awareness of this policy area by providing technical assistance to the Community institutions, in particular the Commission, as well as the authorities of the Member States.
In the course of its work to promote and strengthen gender equality, EIGE strives to eliminate gender discrimination.
2. The purpose of these placements
The purpose of these placements is to provide the chosen candidates with a supervised experience of the Institute's working methods and policies, to enable them to gain practical experience and understanding of an agency of the European Union. In addition such experience will provide them with an opportunity to improve upon their knowledge of gender equality matters issues in a multicultural, multilingual environment.
Since the Institute is not in a position to offer any grants, it will be incumbent on the chosen candidates to secure funding for the period of the placement.
3. Profiles and duties
There are three profiles being offered and each provides an entry level professional experience that will widen the chosen candidates' understanding and knowledge in specific areas:
3.1 COMMUNICATIONS (ref. eige/2011/coftra/10/01)
The trainee shall support the Communications team. The trainee will assist with the following activities:
- the identification via the Internet of different communications campaigns that qualify as good practice and which have been carried out by other institutions;
- the maintenance of the Institute's database of press and media contacts;
- the organisation of institutional material developed by the Communications team, making it easily accessible to other colleagues at the Institute;
- the development templates in connection with events and meetings for each focal areaof the Institute's work;
- the organisation of a common agenda of commitments of the Communications team;
- administrative support in connection with miscellaneous tasks relating to areas such as awareness raising support or the communications budget;
- the update of information in different teams, for example that of the Experts Forum and of the Institute's Management Board, on the Institute's website.
3.2 GENDER MAINSTREAMING (ref. eige/2011/coftra/10/02)
The trainee shall support the Gender Mainstreaming team. The trainee will assist with the following activities:
- the implementation of gender mainstreaming project work;
- the development of the Institute's Resource and Documentation Centre by maintaining databases connected to gender mainstreaming methods, tools and good practices;
- the collection, processing and dissemination of information on gender mainstreaming methods, tools and good practices and update of information on the Institute's website;
- the development of materials and publications pertaining to gender mainstreaming methods, tools and good practices.
3.3 RESEARCH, STATISTICS, INDICES (ref. eige/2011/coftra/10/03)
The trainee shall support the Institute's Research, Statistics and Indices team. In addition to contributing to the organisation of events, documenting content and producing abstracts, the trainee will assist with the collection and update of:
- data, information and other varied literature sources on specific gender related issues;
- relevant policy documents;
- information on data providers at an EU level;
- gender related events in the EU;
- information concerning the latest data for media releases.
3.4 STAKEHOLDERS AND NETWORKING (ref. eige/2011/coftra/10/04)
The trainee shall support the Stakeholders and Networking team, assisting with the following activities:
- the compilation and update of the Institute's stakeholders' database of contacts, including via Internet searches;
- the preparation of budget commitments, tender specifications, internal documents and administrative notes, and
- filing according to indicated standards.
These placements are open to applicants who have not previously undertaken a traineeship in another European institution or body and who meet the following requirements:
- a recognised university degree together with evidence completion of a full cycle of study.
- some initial experience in social statistics obtained either through specialisation as part of the applicant’s studies for a university degree, a dissertation or other research project conducted as part of their studies or in some other manner or through professional experience.
Applicant must also meet the following pre-requisites:
- nationality of a Member State of the EU or of a country forming part of the European Free Trade Area;
- a good command, both spoken and written, of at least two official EU languages;
- entitlement to full rights as a citizen;
- a university degree following at least three years of study as specified in each placement;
- fluent English, both spoken and written, and
- good computer skills applicable to a Windows environment (e.g. Outlook, Word and Excel).
5. Application process
Applicants are required to send by email to firstname.lastname@example.org a completed EIGE application form. The subject title to be noted by applicants must include the reference number of the area profile they are applying for.
Application form (.doc, 199KB)
Applicants are requested to send their completed application in English, the language in which the Institute mainly works. All parts of the application form must be completed in full. Incomplete applications will not be considered.
Once EIGE has received a completed application form the candidate concerned will receive an acknowledgement. Eligible candidates shall be selected on the basis of their application. The Institute regrets that, due to the large volume of applications it receives only candidates of particular interest will be contacted.
Should the candidate be contacted and be selected, in order for the application to be considered complete, candidates must provide proof of their qualifications and photocopies of all the supporting documents - e.g. proof of nationality, diplomas, academic qualifications, any professional references etc., proof of financial support for the period of the traineeship - needed to prove that they satisfy all admission conditions are satisfied.
All documentary evidence of any professional experience must indicate start and end dates for previous positions and the start date and continuity for the current position held. On the day of the interview the candidate must sign his/her application form and by signing the form the candidate certifies on his/her honour that the information provided is complete and accurate.
Applicants will not be considered if they fail:
- to use and duly complete the official application form provided by EIGE.
- to meet the general conditions described in the pre-requisites section.
Enquiries for further information can be sent by e-mail to email@example.com .
6. Conditions of placement
The placement will be for up to a maximum period of six months and cannot be extended.
No subsistence allowances are offered although the Institute may reimburse expenses relating to travel at the start and at the end of the placement. Before applying, applicants should obtain the assurance of financial support. The final stage to confirm the placement will require that the chosen candidates provide documentation indicating that the financial support has been secured.
7. Data protection
The purpose of processing of the data submitted by applicants is to manage each application in view of a possible pre-selection and recruitment as a Unpaid Trainee at the Institute. Unsuccessful application files shall be kept for two years following the closure of the selection procedure, after which time they are destroyed.
The personal information requested from applicants will be processed in line with Regulation (EC) N°45/2001 of the European Parliament and of the Council of 18th December 2000 on the protection of individuals with regard to the processing of personal data by the Community institutions and bodies and on the free movement of such data.
8. Equal opportunities
The Institute is an equal opportunity employer and accepts applications without distinction on the grounds of age, race, political, philosophical or religious conviction, gender or sexual orientation and regardless of disabilities, marital status or family situation.
9. Lithuania and life in Vilnius
Lithuania is a member of the Schengen Area and it borders Latvia, Belarus, Poland and the Kaliningrad region of Russia. Its western coastline - noted for its fine beaches, dunes and majestic pines - straddles the Baltic Sea. Lithuanian summers are sunny and warm with an average temperature of +17 C. Winter is white and generally cold with average temperatures that hover around – 4 C.
Vilnius is Lithuania's capital with an estimated population of just over half a million citizens. It has impressive Baroque and Gothic architecture as well as one of Europe's largest medieval old towns, a UNESCO World Heritage site since 1994. A university city since the Middle Ages, Vilnius is the centre of the country's politics, business, science, culture and entertainment and it attracts an increasingly varied assortment of local and international events. In addition to hosting a number of international schools, it has a well developed infrastructure and ambitious future plans.
Further information is available here - http://www.lithuaniatourism.co.uk/index.php?id=333 .
 Established by the European Parliament and of the Council Regulation (EC) No 1922/2006 of 20 December 2006 (OJ L 403/9 of 30.12.2006).
 For a list of minimum national diplomas see Annex 2 Decision No. 2011/765.