Procurement

Procurement at EIGE is subject to Title V of its Financial Rules as well as relevant provisions of the Regulation (EU, Euratom) 2018/1046 of the European Parliament and of the Council of 18 July 2018 on the financial rules applicable to the general budget of the Union, amending Regulations (EU) No 1296/2013, (EU) No 1301/2013, (EU) No 1303/2013, (EU) No 1304/2013, (EU) No 1309/2013, (EU) No 1316/2013, (EU) No 223/2014, (EU) No 283/2014, and Decision No 541/2014/EU and repealing Regulation (EU, Euratom) No 966/2012 and the Rules of its Application. Procurement rules and principles applicable to public contracts awarded by EIGE is based on the rules set out in Directive 2014/23/EU of the European Parliament and of the Council (1) and Directive 2014/24/EU.

In accordance with its establishment Regulation, REGULATION (EC) No 1922/2006, has legal entity and may enter into contractual relations with other organisations in order to accomplish any tasks.

The conclusion of a contract is only possible after successful completion of strict tendering procedures in accordance with EU public procurement rules. In respect to the above mentioned rules and regulations, EIGE selects appropriate procurement procedure. Depending on its subject, repetitiveness and value, the advertising requirements are chosen accordingly.

EIGE is part of the Tenders Electronic Daily (TED) database, an eTendering platform for managing procurement procedures. This platform publishes the procurement documents and manages questions and answers for procurements with a value of €144,000.01 or more. EIGE publishes these procurements on this webpage once they have been published in the eTendering platform.

EIGE also publishes ex-ante publicity notices for a minimum of two weeks on this webpage on tenders with a value between €15,000.01 - €144,000.00. Interested suppliers may respond to a call for expressions of interest in the call for tender. The Institute is unable to respond to unsolicited calls from suppliers.

Low-value contracts are governed by the following General Terms and Conditions.

All low-value and specific contracts awarded since 2010 are listed in EIGE's documents registry.

For UK candidates or tenderers

Please be aware that after the UK’s withdrawal from the EU, the rules of access to EU procurement procedures of economic operators established in third countries will apply to candidates or tenderers from the UK depending on the outcome of the negotiations. 

In case such access is not provided by legal provisions in force candidates or tenderers from the UK could be rejected from the procurement procedure.

 

Value of the call for tender
Procedure required
Method of advertisement
< €15,000.00 Negotiated procedure with a single supplier/service provider No advertisements
€15,000.01 - €60,000.00 Negotiated procedure with at least 3 candidates without a contract notice Advertisement on EIGE’s Webpage
> €60,000.01 and less than €144,000.00 for supplies and services Negotiated procedure with at least 5 candidates without a contract notice Advertisement on EIGE’s Webpage
≥ €144,000.01 supplies and services Open tender procedure or restricted tender procedure with a contract notice published in the Official Journal TED Webpage and  EIGE’s Webpage

 

Closed calls for tender for the current year remain available for consultation in the archive, while earlier tender notices can be found in the TED database.

General questions related to EIGE’s procurement procedures shall be addressed to: procurement@eige.europa.eu

Privacy notice for data protection in procurement